AP.
AP receives every vendor bill, validates it against the PO and receiving records, routes it for approval based on your amount-and-category rules, and schedules payment — never a dollar without your sign-off above the threshold you set. The mismatches get caught before the money moves, not on the bank statement.
Bills in. Validated. Routed. Paid — with sign-off.
- Receive & read. Bills arrive by email, portal, or photo. The bot extracts vendor, line items, totals, and terms — no manual keying.
- Validate against the PO. Quantities, prices, and totals are checked against the purchase order and receiving records. Mismatches get flagged with the math shown.
- Route by your rules. Amount and category determine who approves. Under threshold with a clean match? Queued automatically. Over it — or off by a line item — it waits for a human.
- Schedule on approval. Approved bills are scheduled to capture early-pay discounts or hold cash to terms — your policy, applied consistently.
- Leave a trail. Every bill carries its validation result, who approved it, and when it was paid. Month-end reconciliation starts 90% done.
Watch a real exchange.
A supplier bill lands with a quantity that doesn't match the PO. Watch the bot catch it, show the math, and hold payment until you've signed off on the corrected amount.
The value proposition.
Mismatches caught pre-payment
Three-way matching on every bill — the $1,140 of over-billed material gets caught by the bot, not by month-end forensics.
Sign-off is structural
Above-threshold payments cannot move without explicit approval. Not policy-on-paper — the bot physically will not schedule them.
Discounts captured, terms used
Early-pay discounts taken when worth it, cash held to terms when not. The policy you set runs on every single bill.
Audit trail for free
Validation result, approver, timestamps, and artifacts attached to every payment. Your bookkeeper reconciles in minutes.