Club Coordinator.
Club Coordinator is the staff desk for your club — membership, dues, reservations, and events in one place, answered over text. Staff ask who is late, what is on the tee sheet, or which events are pending, and get an answer in seconds. It tracks every member and flags overdue accounts and booking conflicts to management — but it never comps a charge or overrides a reservation on its own. The numbers stay visible; the decisions stay human.
Tracked, answered, flagged — management decides.
- Track every member. Membership status, dues balances, who is current and who is late, at a glance or on demand.
- Answer staff instantly. "Who is behind on dues?" "What is on the tee sheet today?" — answered in seconds over SMS or Telegram.
- Flag, never override. Booking conflicts and overdue accounts get surfaced to management. The bot never comps a charge or overrides a reservation on its own.
- Intake event inquiries. Wedding, tournament, banquet requests captured with guest counts and estimated value, routed to management to quote.
- Keep management current. Daily and on-demand summaries of dues, reservations, and the event pipeline.
Watch a real exchange.
A Saturday-morning exchange at the staff desk: a manager texts the Club Coordinator about overdue dues, tries to comp a fee, checks the tee sheet, then pulls the event pipeline. Watch the live status record build on the right — and watch the bot hold the line on comps and conflicts.
The value proposition.
Late dues caught early
Overdue accounts surface the day they age, not at quarter-end — so the collections conversation starts while the balance is still small, and every account is tracked the same way.
Staff stop digging
"Who is behind on dues?" "What is on the tee sheet?" answered over text in seconds — no logging into the system, no pulling a report, no interrupting the manager.
Members get faster answers
Dues and reservation questions get handled at the speed of a text, so the front desk spends its time on the members standing in front of it — not on hold looking something up.
Nothing financial without a human
The bot flags overdue accounts, booking conflicts, and event inquiries — but it never comps a charge, waives a fee, or confirms a booking. Management always makes the call.